Over the past several months, the NAFTZ Board of Directors, supported by a dedicated task force, has undertaken a thoughtful review of our board nominating and election process. This effort has been guided by a clear and important goal: to ensure our governance structure continues to support a growing, evolving, and increasingly engaged association well into the future.

As a result of this work, the Board has approved a proposed new framework for board nominations and elections. The intent is to enhance transparency, strengthen leadership development, and better position NAFTZ for long-term success.

At the heart of this framework is the creation of a year-round Nominating Committee. Instead of relying on a short-term committee convened just before the Annual Meeting, this approach allows for a more continuous and deliberate leadership development process. It creates greater opportunity to identify and encourage future leaders, raises awareness of board service and other pathways for involvement, and ensures candidate evaluation is guided by a clear and consistent process.

The proposed framework also includes several important enhancements:

First, board elections would move to a pre-conference electronic vote, rather than taking place at the close of the Annual Meeting. This change is designed to improve accessibility and increase participation by making it easier for more eligible members to cast their votes—while ensuring member voices are heard through a clearer, more structured process.

Second, the framework establishes a more defined and transparent board application and evaluation process. Candidates would complete a structured application, and the Nominating Committee would use board-approved criteria and evaluation tools when developing a recommended slate. The goal is to promote fairness, consistency, and confidence in how leaders are selected.

Third, the new approach better supports leadership continuity and preparation. Electing board members before the Annual Conference gives incoming leaders more time to prepare for service, plan for participation, and begin their terms with a stronger understanding of their responsibilities. While this may seem like a small operational adjustment, it can make a meaningful difference in practice.

This work is not about changing NAFTZ’s values. Rather, it reflects a commitment to ensuring that our governance practices align with who we are today—and support who we aspire to be tomorrow.

Because certain elements of the new framework require amendments to the NAFTZ Bylaws, a Special Meeting of the Members will be held on May 15 at 2:00 p.m. EDT to consider and vote on the proposed bylaw changes.

Formal notice of the meeting, along with the proposed amendments, will be shared in accordance with our governing requirements. I strongly encourage all voting members to review these materials carefully and participate in the meeting. Your engagement is vital—these changes will shape how NAFTZ develops leaders, conducts elections, and governs itself in the years ahead.

On behalf of the Board, I would also like to thank the many volunteer leaders and members who contributed their time, insight, and perspectives throughout this process. Governance work may not always be the most visible part of an association’s efforts, but it is among the most important. Strong governance supports strong leadership, and strong leadership helps ensure a strong future for NAFTZ.